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One of the most important things about a good document management system is the ability to digitize your information. This will help you save from the pain and hassle of dealing with physical files and storing them in a filing cabinet. A lot of the top devices allow users to scan docs directly into the software, or import them in a variety of file formats. Many also provide optical figure recognition (OCR) capabilities, which automatically fill in metadata and make it easier to hunt for scanned receipts and photograph files later on.
In addition to reducing the advantages of physical storage and collection, document management devices help businesses become more efficient. According to the 2022 Nitro Efficiency Report, inefficient paperwork makes up about 50% of employee production losses. Essential it’s essential to invest in a document management system that streamlines and automates workflows, and decreases errors.
pCloud is a great easy-to-use document management solution that provides secure file hosting and collaborative enhancing. Its powerful features include the ability to set up, edit and promote files, and manage permissions. Its user-friendly interface makes it simple for the purpose of users of all experience levels to get started. The program is 21 CFR Portion 11 compliant, and provides a time-stamped exam trail, revealing and eSignature functionality. This also integrates with Microsoft Office and DocuSign, allowing you to mail documents meant for approval one-by-one or in a short time, depending on the business’s SOPs.